RFP Development

An RFP is the document bidders price. If it is vague, the low number is missing scope. PH&C writes the request so each contractor prices the same drawings, the same alternates, and the same contract.

What goes into the RFP

• Drawings and specifications, with the bid set identified by date and revision.
• A bid form with line items that match the estimate, so the comparison is straightforward.
• Allowances and unit prices for conditions that cannot be known in advance, such as rock or unsuitable soils.
• The milestone schedule, working hours, and site rules, including rules for occupied properties.
• Insurance, bonding, and licensing requirements.
• The agreement the owner expects to sign, with any special conditions.
• Evaluation criteria: price, schedule, relevant experience, and the staff named in the proposal.
• Instructions for questions, addenda, and the bid date.

What we manage during bidding

• Pre-bid meetings and site walks so every bidder hears the same answers.
• Written addenda issued to all bidders with time to reprice.
• Bid opening and the initial review for completeness.

What you get

• Bids that can be compared line by line.
• Fewer exclusions and qualifications hidden in the fine print.
• A defensible record of how the contractor was chosen.

How it connects

The RFP is one step in contractor procurement. Bids are reviewed under bidding and selection. If you have drawings and a budget, contact PH&C and we will review whether the set is ready to bid.