Pre-Construction Meetings

PH&C will organize and hold pre-construction meetings so the owner, designers, and contractors are on the same page for project kick-off and the schedule duration.

The pre-construction meeting is the last inexpensive chance to settle how the job will run. PH&C leads it for the owner(s) so the design team and the contractors can review the project processes and discuss the schedule, as well as gather and organize important documents before work begins.

What PH&C handles

Preparing the agenda and circulating it ahead of time.
Confirming the schedule baseline and the contractor’s mobilization date.
Setting working hours, site access, parking, deliveries, and logistics.
Agreeing on the submittal, RFI, and change-order procedures.
Naming the testing agency, the inspection list, and the agencies that must be notified.
Coordinating requirements for occupied sites, neighbors, and adjacent tenants.
Setting the pay application date and documentation requirements.
Issuing minutes with decisions, owners, and due dates.

What you get

One set of expectations that everyone has heard in the same room.
An action log that starts on day one.
Fewer arguments later, because the process was agreed in writing before it was needed.
A contractor who knows the owner’s requirements before the first crew arrives.

How it connects

The meeting is one part of pre-construction services. Afterward, field questions move to the RFI process and daily records move to construction coordination. Contact PH&C to plan a kickoff.